Privacy Policy

1. Controller and scope

Teamfluencer is responsible for the processing described here.

This policy covers Teamfluencer websites, applications, Brand and Creator dashboards, campaign services, customer support, transaction communications, and AI-assisted features.

Third-party services opened from the platform have their own notices. Teamfluencer remains responsible for selecting and managing processors that act on our instructions, subject to contracts and applicable law.

Controller: Teamfluencer; business registration (NIB) 0503250084794. Domicile: Bogor Regency, West Java, Indonesia. Privacy contact: hello@teamfluencer.id; accountable owner: Dita Ariyanti.

2. Data we process

We limit collection to data needed to provide, secure, and comply with the service.

• Identity and account data: name, email, phone, role, company, location, profile image, and account or business verification information.
• Creator and social data: handles, niche, followers, engagement, audience demographics, portfolio, content, insights, and post links.
• Connected Meta, Instagram, WhatsApp, or TikTok account data: only the account identifiers, profile fields, permissions, tokens, content, metrics, or messaging data that the user authorises and the applicable platform has approved for the enabled integration. Pending or disabled integrations do not collect platform data.
• TikTok connection data: the granted scopes and access/refresh-token lifecycle; open_id and union_id; display name, username, avatar, biography and verification status; follower, following, likes and video counts; and metadata and engagement counts for the account's public videos returned through the authorised Display API. We use these fields to verify the creator account, show its profile and statistics, and list the public videos selected by the user-authorised account.
• Instagram professional-account data: the provider account ID, username, profile fields, follower/media counts and approved insights; conversation, direct-message and comment text, timestamps and provider IDs; public replies; and media URL, caption, container, status and publication identifiers when the account owner explicitly uses the publishing feature. Human Agent messages are limited to manual support within Meta's permitted window.
• WhatsApp verification data: the consented phone number in encrypted and keyed-hash form, verification status, consent and attempt timestamps, one-time-code challenge hash and expiry, and provider delivery-status events or non-content security digests. We do not store the plaintext one-time code.
• Campaign and contract data: briefs, messages, proposals, deliverables, approvals, revisions, content licences, disputes, and completion records.
• Payment and tax data: transaction value, invoice, transfer reference, verification status, payout bank account, and legally required documents.
• Technical and security data: IP address, user-agent, device, cookies, session identifiers, hashed fingerprints, access logs, user actions, and security events.
• AI and support data: prompts, briefs, text, images or files submitted, AI outputs, scores or recommendations, feedback, tickets, emails, and support communications.
• Consent and legal evidence: marketing/analytics choices, accepted document versions, timestamps, method, IP, and consent history.

3. Purposes and legal bases

Where consent is the basis, it may be withdrawn without affecting prior lawful processing. Withdrawal can limit optional features but does not stop processing required for a contract or law.

Acceptance of Terms and acknowledgement of the Privacy Policy do not replace contractual or statutory grounds. Marketing and analytics consent is optional. A browser refusal applies to that browser and cannot be overridden by an old account setting; account choices are recorded separately.

4. AI features and automated decisions

AI features help draft briefs, analyse content, or produce recommendations. Inputs may be sent to contracted AI providers. Do not submit sensitive data or third-party data you have no right to share.

Outputs, quality scores, and recommendations may be inaccurate and are not legal, financial, or professional decisions. Material campaign decisions should be reviewable by a person. You may request an explanation or human review through our privacy contact.

Disabling response storage does not necessarily eliminate vendor retention. Security retention, logging, model training and processing locations depend on the applicable vendor contract and configuration. Do not submit children’s data, government identifiers, full bank details or sensitive data to AI features.

5. Recipients and service providers

We do not sell personal data. Access is limited by role and purpose. Vendors may change; material providers are assessed for contract, security, location, and deletion capabilities.

• Banking and financial service providers required to execute verified manual transfers and reconciliation.
• Identity, authentication, cloud, hosting, storage, email, security, and analytics providers configured for the service.
• AI providers including OpenAI for text/image understanding and Google Gemini for video understanding or image generation when you use the corresponding feature.
• Meta, Instagram, WhatsApp, and TikTok only when you choose to connect an account or use an approved integration. We use only authorised, approved data for the disclosed feature; we do not sell platform data or use it for unrelated advertising, profiling, or disclosure.
• Brands, Creators, campaign administrators, professional advisers, auditors, regulators, or authorities where needed for campaigns, rights, security, or law.

6. International transfers and security

International transfers require assessment of equivalent or higher protection; otherwise adequate binding safeguards; if neither applies, consent as permitted by law. The mechanism and evidence must be assessed for each provider and transfer purpose.

We use HTTPS, role-based access, logging, administrative controls, and AES-256-GCM encryption for selected PII fields such as encrypted email and digital-wallet information. No system is risk-free; incidents are handled through response and legal notification procedures.

7. Retention and deletion

We follow the Data Retention Policy. Periods are extended only for documented legal, tax, dispute, fraud, security, or legal-hold needs.

Deletion may be delayed while campaigns, payouts, chargebacks, or other obligations remain active. Once eligible, unnecessary data is deleted or anonymised, including through the applicable backup cycle.

Disconnecting Instagram or TikTok removes the active provider tokens, scopes, profile snapshot and provider-derived account data from Teamfluencer. Provider payloads and their account relationship are removed; a non-content, non-identifying security or deduplication digest may remain only under the security-log schedule.

8. Your rights

We may verify identity and request proportionate information to prevent disclosure to the wrong person. We will explain if a request is refused, limited, or delayed by law or another person's rights.

Access, correction, and consent-based cessation or restriction are handled within applicable statutory deadlines, including 3 × 24 hours where prescribed. The operational 30-day deletion target does not extend deadlines for other rights.

• Request information, access, copies, correction, updating, portability, restriction, cessation, or deletion where the law provides.
• Withdraw optional marketing or analytics consent.
• Object to or request human review of material automated processing.
• Make a complaint and exercise other rights available under applicable law.

9. Minimum age

The platform is intended for users aged 18 or older. If we learn that a child account or child data was processed without the required basis or permission, we will restrict the account and take appropriate deletion steps. A parent or guardian may contact us.

Registration requires an age and authority declaration; where age appears inconsistent, we conduct proportionate checks and restrict features pending review. Identity copies are not automatically required from every user. Parents or guardians may report concerns through the privacy contact.

10. Contact, complaints, and changes

Send privacy requests to hello@teamfluencer.id. State the request type and account email; never email a password or complete financial details.

We may update this policy when the product, vendors, or law changes. Material changes will be notified through the platform or email and, where required, require new consent. The version and effective date appear above.